Payroll and HR
We provide complete payroll and HR services tailored to technology companies. We understand the complexity of employment models in the IT sector, bonus schemes and incentive programmes, and we make sure everything complies with Polish labour law.
- Complete payroll and HR administration in line with current regulations
- Preparation of employment contracts, B2B contracts and civil-law contracts
- Salary calculations and ZUS (Polish social security) contributions
- Tax forms (PIT-11, PIT-4R) and ZUS declarations
- Help in designing bonus and incentive schemes
- Support with employee benefits typical for the IT sector
We work with you in English or Polish.
Why choose GETAX?
Data security
High security standards and full GDPR compliance.
Time saved
Automated processes and online access 24/7.
Fast communication
Direct contact with a dedicated payroll and HR specialist.
Timeliness
We meet all statutory deadlines.
Scope of the service
Our payroll and HR service provides complete support in managing employee matters, tailored to the specifics of the IT sector.
HR administration
Complete employee records, including personnel files, kept in line with legal requirements and the GDPR.
Payroll
Calculating salaries, allowances, bonuses and other employee benefits, and preparing payroll lists.
Contracts and documents
Preparing different types of contracts (employment contracts, B2B, umowa zlecenie and umowa o dzieło, the two main Polish civil-law contracts) and HR documents.
Incentive schemes
Support in creating and administering bonus schemes, stock option programmes and other forms of motivation.
Reporting
Regular payroll and HR reports, analyses of employment costs and other summaries.
HR advice
Consultations on labour law, optimising employment and HR best practice in the IT sector.
How we work together
Every quote is individual and agreed after a free consultation.
- 1
Needs analysis
At our first meeting we analyse the employment structure in your company, the types of contracts, the pay systems and your current challenges in payroll and HR.
- 2
Preparing the offer
Based on the information gathered, we prepare a personalised offer that reflects how people are employed in your company.
- 3
Signing the agreement
Once you accept the offer, we sign a cooperation agreement that sets out in detail the scope of services, deadlines and rules of cooperation.
- 4
Taking over the records
We take over the personnel and payroll records, review them for compliance with the regulations and enter the data into our system.
- 5
Setting up processes
We agree a work schedule and procedures for passing on the information needed for ongoing payroll and HR work (new hires, terminations, changes to pay and so on).
- 6
Ongoing service
We deliver all agreed services, keeping to deadlines and the regulations. We report regularly and consult you on every matter that needs your decision.
Do you have questions?
Which documents are needed to start payroll and HR cooperation?
To get started we need the current employee documents (employment contracts, work regulations and pay regulations), employees’ personal data together with their consent to its processing, the history of employment and pay, and other documents specific to your company.
We agree the detailed list during the first consultation.
How does the payroll process work?
The process starts with collecting data on working time, bonuses, incentives and other pay components. We then prepare the payroll lists and calculate ZUS contributions and income tax advances.
We send the prepared documents to you for approval, and once approved we generate the salary transfers and the declarations for the authorities.
Do you also handle the non-standard forms of employment popular in the IT sector?
Yes, we have experience with the different forms of cooperation typical for the IT sector, such as B2B contracts, agreements with freelancers, stock option programmes and bonus schemes based on project delivery.
For each of these forms we provide the appropriate documentation and tax settlements.
How do you support foreign employees in IT companies?
We offer complete support in employing foreign workers, both from the EU and from outside the EU. We help obtain the necessary permits, prepare the appropriate contracts and settle taxes in line with double taxation treaties.
We also support communication with employees who do not speak Polish.
Do you help create pay policies and incentive schemes?
Yes, we advise on designing effective pay and incentive systems tailored to technology companies.
We help design transparent salary bands, bonus schemes linked to KPIs and benefit programmes that help you retain talent.
How do you keep employees’ personal data secure?
We apply high security standards in line with the GDPR. All data is stored on secured, encrypted servers, and only authorised persons have access to it.
We carry out regular security audits and update our procedures in line with the latest legal and technical requirements.
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Financial reporting
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Learn moreReady for professional payroll in Poland?
Book a free consultation. We will look at how you employ people in Poland and propose the scope of cooperation and an individual quote.